HIS DORMITORY HANDBOOK
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Moving In: The dormitory will be open for students to move in from noon on August 18, 2015 -- one day before Opening Ceremony. All students are expected to move into the dormitory by at least the day before HIS Opening Ceremony and are expected to attend the dorm meeting and BBQ that evening at 6:30 pm. Parents are also requested to attend the BBQ and dormitory meeting if coming with their children. Notify us in advance, by e-mail, of your arrival day, arrival time at the dorm and how many people you will be bringing to the evening BBQ. Dormitory students are expected to attend Opening Ceremony on the following day. Please make hotel arrangements if you are coming before the official opening of the dormitory. (We suggest the Sapporo Park Hotel).
If you have last minute shopping needs, the dormitory parents will provide you with local area maps noting the location of shops where supplies can be purchased. Given the busy time at the beginning of the year they will not be able to assist individuals with the shopping itself.
**If you are not bringing bedding, we advise that you bring a sleeping bag for the first few days in the dormitory until you can purchase your own bedding.
Moving Out (non-Returning Students): The dormitory closes at noon June 17th, the day after Graduation Ceremonies. All students must pack their belongings, clean their rooms, and move out of the dormitory by the end of that day. They must check out of their rooms through the dormitory parents, return their keys and receive permission to leave. Students will not receive their damage deposit until rooms have met the expectations of the dorm parents. It is important to note that any unpacked items left in the dormitory become the property of the school and will be disposed of at the discretion of school and dorm authorities.
Moving Out (Returning Students): The dormitory closes at noon June 17th, 2016, the day after Graduation Ceremonies. All returning dormitory students must move out of the dormitory by the end of that day. Returning dorm students must:
- Empty their rooms of all belongings, including closets and cupboards
- Remove all personal items from the bathroom & laundry facilities
- Pack all personal items into boxes or suitcases with their names and home addresses clearly marked
- Store boxes and suitcases into designated storage areas*
- Clean their rooms
- Have their rooms inspected by the dorm parents and hand in their keys before leaving**
*Occasionally emergencies or personal situations have altered student’s plans to return to HIS. Addressing boxes and suitcases will allow us to properly get your personal items to you by mail in the event of such an occurrence.
**Students will not receive their damage deposit until rooms have met the expectations of the dorm parents. It is important to note that any unpacked items left in the dormitory become the property of the school and will be disposed of at the discretion of school and dorm authorities.
Holidays: During Fall Break, Winter Break, and Spring Break, the dorm is closed and all students are expected to leave the dormitory. We strongly advise that students return home for these breaks. Parents must inform the dormitory of holiday plans for their children. Students must leave HIS by noon on the day after classes have finished, and will be allowed to return at noon on the day before school begins, however, check with your dormitory parents for check out & check in days and times. All trip plans must be communicated to the dormitory parents, including departure/arrival dates, and receive the approval of dormitory parents and the student’s parents. It is important that the we know when dormitory authority ends and resumes over holiday periods. Rides to and from the airport are the responsibility of the student and his/her family. The shuttle bus service to the airport leaves from the immediate neighbourhood of the dormitory.
7:30 am: Breakfast (Attendance required)
8:20 am: Exit the dorm for school by this time
8:30 am - 3:30 pm: Regular school day
(Dorm students are not permitted to return to the dormitory during the day except in the case of emergencies and then only with written permission.)
3:30 - 6:30 pm: Extracurricular / free time
5:00 pm: School Building Closes
6:00 pm: Dinner (Attendance required)
7:00 - 10:00 pm: Between these times there will be a two hour study period decided upon by the students as a group.
9:00 pm: All junior high students must be back in the dormitory from extracurricular and free-time activities.
10:00 pm: Curfew - all senior high students must be back in the dorm.
10:30 pm: Individual Chores Completion / Getting Ready for Bed - All students must return to their own rooms.
11:00 pm: Lights Out Check
Important Notes to the Weekday Schedule
Breakfast: Educational research demonstrates that students who eat a healthy breakfast perform better in school. As a supportive arm of the school and its educational goals, the dormitory has an obligation to guarantee that students are eating healthily. A balanced breakfast is a requirement and a guarantee that students are awake, physically prepared and on time for school. Breakfast begins at 7:30 and all students are required to have reported to the dining room no later than 8:10. A glass of juice or milk or a single slice of fruit will not be counted as breakfast. Three late or skipped breakfasts result in lost off campus privileges.
Lunch: Lunch is not provided at the dormitory, however, when available, leftovers may be used for preparing lunches. Students may also arrange for a school lunch (purchased on a weekly basis at the school) or they may purchase their own ingredients and/or boxed lunches at local convenience and grocery stores.
Dinner: A hot, nutritious dinner is prepared Sundays -Thursdays. Students must report to the dining room by 6:30. Students will not be allowed to serve themselves until everyone has reported for dinner. Eating dinner is a requirement unless permission to eat elsewhere (for example, a friend’s home or for a sports/team outing) has been previously given by the dorm parents. Be courteous to the cook. He needs to know in advance when students will be absent for dinner.
Bed Time: Dormitory life provides a level of freedom for students not always found in a typical home environment. The temptation to stay up late after the “Lights Out Check” can be a difficult one for some students. Computer games, internet surfing and conversation can all serve to impinge on proper sleep. In order to create an environment conducive to all students, quiet is a necessity after Lights Out. Complaints about noisy individuals, obvious signs of exhaustion and reports from teachers about student sleepiness in class will result in loss of privileges.
Consequences to Above Rules: During the period of each semester, students who are late for or miss breakfast will receive a warning on the first and second time. For third and subsequent infractions, students will lose a portion or all of their week or weekend off-campus privileges. Individual plans can be created in order to maintain overall health and well-being
Lateness to dinner will result in extra kitchen duties.
Students being loud or found to be out in the lounges or in other student’s rooms after Lights Out will be warned the first time and lose, at the discretion of the dorm parent, a portion or all of their weekend off-campus privileges on subsequent occasions. In extreme cases a student may be required to sleep in the first-floor guest room (Japanese Room) for a prolonged period of time until it is deemed that students can be trusted to manage their sleep appropriately. Parents will be notified if their child breaks this rule on the second occasion and on any subsequent occasions.
Excessive use of or discovered abuse of the Internet or computer games may result in a student losing the privilege to use their computer/game set in their own room. In such circumstances, the student will be required to surrender their computer equipment to the dorm parents. Use will be restricted to the monitored space of the first floor and time limits may be placed upon the equipment’s use at the discretion of the dormitory parents. Parents will be notified of concerns about computer/game use.
- No evening meal is served on Friday and Saturday evenings.
- National holidays alter the dinner schedule for the week. Announcements will be made about
- meals on weeks with a national holiday.
- No monitored study periods on Friday and Saturday, however, students are encouraged to use
- their time wisely on weekends and include necessary study times into their schedules.
- Curfew is 10:30 pm for senior high students on Friday and Saturday.
- Curfew is 9:30 pm for junior high students on Friday and Saturday.
- Lights Out will be 12:00 am for senior high students and 11:00 pm for junior high students on
- Friday and Saturday.
- Bread, cereal, milk and juice will be placed out on kitchen counter each Saturday and Sunday from 8:30 - 10:30 on
- mornings so students can serve themselves a light breakfast.
An all-dormitory meeting follows the Sunday evening meal. All dormitory students are required to attend.
Sunday study hours will be from 7:00 - 9:00 pm.
Sunday curfew will be at 10:00 pm (senior high) or 9:00 pm (middle school), chore time will be from 10:30 pm and lights out will be at 11:00 pm.