HIS DORMITORY HANDBOOK
Rules to Live By
Use the HANDBOOK MENU (right) to navigate to each section of the Dorm Handbook
Boys & Girls Floors: There is one simple rule relating to the two floors, females only on the girls’ floor (3rd floor) and males only on the boys’ floor (2nd floor). This rule must be obeyed at all times. Failure to do so could result in loss of privileges, including off-campus privileges and monitored sleeping arrangements in the guest room on the ground floor of the building or in extreme cases, suspension from the dormitory.
Roommates & Room Assignments: Having a roommate from another part of the world can be one of the most rewarding aspects to life in the dormitory. Many lifelong friendships have been formed as a result of roommate experiences. Room assignment and roommate selection will be decided by the dorm parents. The dormitory parents are guided by academic considerations when selecting roommates and generally try to partner roommates who are of the same grade so that they can support one another in their studies. If personality conflicts arise, residents are asked to bring them to the attention of the dormitory parents for resolution. Students are not permitted to change rooms or roommates without consulting and receiving the approval of the dorm parents. Room changes can be the cause of hurt feelings and frustrations and require sensitivity, dialogue and understanding among all directly affected residents before approval can be given.
Curfew: Curfew on the weekdays will be at 10:00 pm for senior high students (Grades 10, 11 & 12) and 9:30 for students in grade 9 and below. Lights out will be 11:00 and on Sunday 10:00 pm. These are the times when the doors will be locked. All students need to be back in the dorm before these times. Anyone who is out past curfew will lose privileges and anyone who tries to sneak someone in after curfew will suffer the same consequences. Students who are locked out past curfew must ring the doorbell and wait for the dorm parent to let them in. Students are warned not to call a friend to let them in. They will be putting their privileges and trustworthiness at risk and putting their friends at risk as well. Everyone needs to be in on time, no excuses.
Possible Consequences to Broken Rules:
Depending upon the severity of the violation the dormitory parents could select from any one of the following consequences:
- a warning
- loss of off campus privileges for part or all of the week
- loss of off campus privileges for part or all of the weekend following the incident
- loss of off-campus privileges for an extended period of time
- indefinite loss of off-campus privileges
- behavior contract
- suspension from the dormitory
When students lose off-campus privileges, they may not receive visitors for the duration of the time period. Students and parents will be notified of all rule violations beyond that of a warning. The Head of School will be notified of all major rule violations.
Since the safety and whereabouts of dormitory students is of primary importance, curfew violations are taken very seriously.
Anyone caught opening a door or window for someone after curfew will suffer the same consequences as the curfew breaker.
Academics: Receiving a sound education is the reason that all students come to Hokkaido International School. Learning is our # 1 priority and students need to take their education seriously. Nightly study hours need to be used constructively. Students may study as a group in the lounge area or in their rooms. During the two-hour study period students need to be working. Internet surfing, playing of video games or other free-time activities must be suspended. If you finish all of your work then pick up a good book and do some personal reading, or write a letter to your parents.
Students who have received a C, D or F on their report card, or have problems turning in assignments on time will be required to attend mandatory study halls in school from 3:30 to 5:00. (Sports team members already have mandatory study halls) In the dormitory, such students will need to spend their study time working in the dorm dining room. Students who are not using their study time constructively will also be required to work in the dining room. If students need to do work with a non-dorm resident, they must use the dorm dining room. If dorm residents wish to work with a non-dorm student in their room for whatever reason, it must be approved by the dorm parents in advance.
Students will be released from the obligation to work in monitored study halls if their grades improve at the following quarterly report.
Leaving Campus: All students are free to leave campus after school (3:30 pm - 6:30 pm) and on weekends unless required to be in a study hall. Before leaving the campus students need to fill out the “Sign-Out Sheet”, leaving details about what time they left, where they are going, and what time they plan to come back. For the sake of emergencies, it is essential that this information is accurate and that the sign-out form is properly filled out. Students who do not complete the information accurately or treat it with an obvious lack of seriousness will have privileges suspended. When students return to the dorm they are asked to be sure to sign back in, otherwise the dorm parents may think that they are out past curfew. Failure to respect this process will result in suspension of off-campus privileges ranging in severity from a day to an entire weekend or more, depending upon the situation.
Security Door: Access to the dormitory is protected by a card-reading security door at the main entrance. All dormitory students will receive a security card upon arrival. Cards are the property of the dormitory and must be returned at the end of the school year. If you lose a security card, you will be charged ¥3,000 for a replacement. Security cards may never be lent out or given to non-residents of the dormitory. Students caught doing so will face serious consequences.
Like all big families, daily chores are a part of life in the dormitory. These help students to take responsibility for their surroundings and ensure a clean and pleasant family environment for themselves and others. At times, organizations or groups utilize the common/dining area when students are at school or on weekends, therefore, shared spaces must always be tidy. Parents and potential students wish to visit and tour the dorms, it is imperative that the dormitory be clean as visits of this kind can occur at any time. To ensure optimal cleanliness, the following chores have been incorporated into dorm life.
Dinner Cleanup Crews: Students will be assigned to dinner cleanup duty in small groups on a rotating basis. Generally this occurs once a week or less. Cleanup crews are responsible for setting tables, washing all dishes, pots and pans, clearing the dinner tables, wiping the dinner table, and storing and putting away all left over food.
After breakfast students are responsible for washing their own dishes and wiping their section of the table. After study hours, the tables in the lounge must be cleared and wiped off. Students using the lounge, dining area or kitchen for cooking, eating, or relaxing are responsible for cleaning up after themselves and their guests.
Individual Chores: On a rotational basis, individuals will be assigned below daily chores. The Japanese word gakari will be used for each job. It means ‘the one in charge’. These chores will be done in the half hour before bed (10:30 pm – 11:00 pm):
- Genkan Gakari – This student will be responsible to make sure that residents have properly stored away their shoes in provided cupboards.
- Eco Gakari (One Girl & One Guy) – This student will be responsible to make sure that the electric heaters in the washrooms are turned to an appropriate temperature (20 degrees Celsius), windows are secured in washrooms and lounges, and that all lights but night lights are extinguished in 2nd and 3rd floor lounges & washrooms. Before going to school, this student will ensure that all lounge, bathroom, and individual room lights have been turned out.
- Gomi Gakari (Two Girls & Two Guys) – These students will be responsible for the garbage baskets in common spaces on the 2nd and 3rd floors. They will make sure that others have separated their garbage appropriately (burnable and non-burnable) and will find those who have not. They will be required to carry full garbage bags down to the entrance and replace garbage bags afterwards.
- Laundry Area Gakari (One Girl & One Guy) – The student will be responsible for cleaning up the laundry area, making sure that laundry is not left on the floor and that clothes hung up to dry are not left to hang there all the time. They will be responsible to find the owners of clothing items and have them clean up clothes lying around.
- Sink Gakari (Two Girls and Two Guys) – These residents will be responsible for making sure that the sinks in the wash rooms are clean and clear of all items. They will have owners of cosmetics return all items to containers and have them return these items to the shelves provided for such items. Items that do not fit will need to be returned to an individual’s room. They will also need to wipe down sinks and the counter.
- Lounge Gakari (Two Girls & Two Guys) – These residents will be responsible for ensuring that the 2nd and 3rd floor lounges are clear of all personal items on a daily basis. They will also clean the lounge of garbage.
- Living & Dining Room Gakari – This person will make sure that the living room and dining room on the ground floor is clean and cleared of all personal items. This person will pick up garbage lying around and dispose of it, rearrange any moved furniture and ensure a tidy appearance in the room.
Individual jobs will be monitored on a daily basis. Failure to complete your job will result in your immediate need to complete your task.
Personal Room Cleaning: You are responsible to keep you room clean and tidy for the sake of yourself and others. Overflowing garbage cans, dirty clothes, moldy food and other scary items, are common to any teen’s room. Multiplied by twenty and we have serious odor problems and the potential for health problems. Making sure that your room is neat and tidy will earn you the gratitude of your roommates and dorm mates. Tidy up your room, wash your clothes, put your clothes away and vacuum! Rooms are inspected weekly after dinner on Wednesdays.
For fire safety, removal of mattresses from beds is not permitted. Do not lay them out on the floors in individual rooms or out in the common lounge spaces. Please keep the mattresses on the beds, thanks.
In keeping with the school, HIS maintains that English is the language of inclusion and requires that English be spoken during meal times, dorm activity times and study times.
As the students’ second home, and a multicultural environment, it is also recognized that the dormitory is a place for students to relax in the comfort of their own languages so the use of other languages is permitted outside of meal and study times. Dormitory students are reminded, however, that when they speak in their native languages, they might be excluding other people who are sitting around them. Please be courteous, respectful and understanding when it comes to language issues. It can be easy for students of the same cultural and language groups to group together during meal times and study times, however, the temptation to drop the use of English and become an exclusive group increases. Make the most of the multicultural nature of the dormitory. Sit with different people and get to know them and their culture.